Vacancy Announcement
Call for Applications – Admin & Finance Manager
Hanns-Seidel-Stiftung e.V India is a political foundation and think tank from Germany actively supporting development cooperation in over 50 countries worldwide. In India, the foundation in collaboration with local partners, supports capacity-building measures, national and international policy dialogues with the aim of effectively localising and achieving sustainable development goals. HSF India's projects are primarily focused on youth engagement, good governance, climate action, and security, including women-led development. To learn more about us, please visit our homepage and social media channels.
The position involves the following key tasks and functions:
Towards the Resident Representative:
- Assist and report to the Resident Representative (RR) of Foundation
- Assist the RR in managing official journeys (including preparation of documents and accounts, etc.)
- Manage the calendar and appointments
- Plan and coordinate HSS programmes or related visits from abroad or in India
Towards Office Management and Finance:
- Responsible for smooth workflow/ functioning of the office including procurement and management of all inventory including maintaining list of all inventory
- Coordinate with office assistant(s), driver, contracted service providers or similar for the same
- Manage independently contacts and contracts of all vendors and handle bills of the same
- Scrutinize invoices and prepare payments, including tax payments
- Maintenance of online file storage and backup
- Coordinate with the Bangalore office for administration and office procurement
- Supervise the intern(s) at Delhi office
- Organize the secretariat, including telephone exchange, handling incoming and outgoing mail (delhi@hss.de), filing, arranging of appointments
- Perform secretarial duties, including preparation and documentation of meetings
- Updation of the attendance records of all employees
- Assist the Head Finance & Administration for German accounting of general and partner expenses in Delhi and Bangalore offices and manage recurring tasks relating to bookings and account management
- Manage the payments to all vendors including deposit of tax
- Prepare monthly files including deduction of applicable tax
- Manage finance related processes and compliance management
Towards Programme Management:
- Coordination and documentation of scholarship programme
- Substitute for the programme managers during their absence
- Organize and manage HSS events/ meetings if and when required
Requirements:
- Master’s degree in finance, commerce, social sciences, German language, management or similar.
- A minimum of three years of office management experience in the field of international development cooperation or the NGO Sector.
- Excellent command over English & Hindi in spoken and written form. Knowledge of German language is an added advantage.
- Good organizational skills
- Thoroughness in handling administrative or financial matters
- Interest in political affairs and international relations
- Good writing, communication and people skills
- Proficiency with modern office, communication and computing software
- Pro-active and independent approach to work
- Willingness to travel nationally and internationally
- Work in an international team
What we offer:
- Exciting tasks with independent range of decision-making
- 5-day work week with a possibility to work from home one day per week.
- National Holidays and annual leave in a congenial work environment
- Contribution to international / Indo-German collaboration
- Added social benefits like medical insurance and Provident Fund
We look forward to receiving your application (CV max. 2 pages and cover letter) latest by Friday, 8th May in PDF: delhi(at)hss.de